In order to increase your efficiency and productivity, I’m going to go over a few methods most artists use to speed up their processes and optimize their workflow. The most common forms of this workflow improvement are through the use of keyboard shortcuts and program actions. For this tutorial, I am going to use Photoshop CS3 as the basis. Most digital artists use this program for a wide variety of things, and in many instances the key commands are the same throughout the suite of products, and even other types of similar software.
Let’s begin with shortcuts.

When you start up PhotoShop, there should be an option under the Edit menu called Keyboard Shortcuts. Select it and you should receive a dialog box similar to the one above. Feel free to poke around through the options to see what sort of shortcuts are available – you will note that almost everything has a keyboard shortcut attached to it in some form. This was done for a reason – to improve workflow efficiency! Your time is valuable, and anything you can do to minimize wasted time, the better it will be for you in the long run. At first, you’ll save seconds here and there – but once you become completely comfortable with a set of common keyboard shortcuts you use on a frequent basis, those seconds turn into minutes, and if you couple those extra minutes with the time saved using actions, your time spent doing menial and repetitive tasks can be replaced with free time, or more productive time.
Here’s a list of some of the most common keyboard shortcuts you should know.
CTRL + Z = Undo
This key command can be your saviour when you least expect it. A filter or an effect gone bad can almost always be fixed to its previous state with these two keys. (You’ve probably seen this command before in other programs – its such a necessary tool in the digital age) The ‘Undo’ command basically gives you the chance at a do-over if you make a mistake, without the need for messy correction fluid. Let me tell you, if there was an Undo feature for certain parts of my life, I would have been hammering those keys pretty fast!
CTRL + Shift + Z = Undo again
Some of the Adobe programs have the ability to do multiple levels of the Undo command (up to 100) – so if you do a bunch of things and dont like the desired effect, you can keep stepping backwards until you reach a state where you’re comfortable to start again.
CTRL + A = Select All
This command says it all – need to quickly select everything on your working area, hit this. Another universal command that is featured on all sorts of software.
CTRL + X = Cut Seection
CTRL + C = Copy Selection
CTRL + V = Paste Selection
Another set of universal commands found in software – from Adobe Photoshop to Microsoft Word. One cuts out the selection and adds it to a virtual clipboard, and leaves a hole behind. The next one simply makes a duplicate copy and adds it to the clipboard, and the last one pastes the item placed on the clipboard. Pretty simple concept – you’ve all heard it before (COPY-PASTE!).
CTRL + + (Plus sign) = Zoom In
CTRL + – (Minus Sign) = Zoom Out
CTRL + 0 (zero) = Fit to Screen
These three commands are used for controlling the size of your viewing area. If you need to quickly zoom in or zoom out, tapping these keys a few times saves you a lot of time. If you need to look at your entire work overall, the fit-to-screen option can do that easily.
Now we’ll get into a few more PhotoShop specific shortcuts. All of these shortcuts refer to tools, and will defnintely save you time once you remember which key is assigned to its particular tool. Note that the dual/multiple items per command show tools that have sub-menus with additional tool options. Here we go:
A = Path / Direct Selection Tool
This activates the selection tool for Paths (black arrow) or the direct selection tool for anchor points, handles and line segments (see Pen Tool tutorial to understand what these 3 things mean)
B = Brush/Pencil/Color Replacement Tool
This activates our brush or pencil tool. It also brings up the option for painting using color replacement.
C = Crop Tool
Activates the Cropping function.
D = Default Colors
Switches the foreground and background colours to the software default (Black Foreground, White Background)
E = Eraser Tool
This activates your eraser
F = Cycle Screen Mode
This option is good if you want your workspace to take up the focus of your working area. Sometimes it is difficult to manoeuvre when there are a bunch of other documents open, or you’re working on the edges of a large document where the scroll bars interfere.
G = Gradient / Paint Bucket Tool
This activates your Gradient options and Paint Bucket Tool.
H = Hand Tool
This tool allows you to grab on to the screen and pull yourself around. Used in conjunction with a zoomed in view, you can pull your way towards different parts of the screen quickly. (A variation of this is to hold down the space bar – the tool will also appear as long as you hold the space bar down)
I = Eyedropper / Sampler / Measure Tool
This command activates your eyedropper, which allows you to take a point sample of color at that specific area. The Sampler is more precise, setting up a direct sample and displaying the values of that color in the info palette. The Measure Tool is basically a ruler, judging measurement and angle from two points.
J = Spot / Healing Brush / Patch / Red Eye Tool
This command activates your “fix-it” tools for getting rid of blemishes and imperfections using spot, healing and patches. You can also reduce red-eye in photo with that particular function of the tool.
K = Slice Tool
This command activates the slices option for creating separate slice sections of an image to be modified and saved as separate files to be reassembled and arranged as you’ve specified.
L = Lasso Tool
This command activates the Lasso tool which is used to select portions of your artwork by manually creating a selection area.
M = Marquee Tool
This activates the marquee tool – for different types of selections (rectangular, elliptical, row or column)
N = Notes / Audio Annotation Tool
This command activates the sticky notes option or audio comment option.
O = Dodge / Burn / Sponge Tool
This command activates your dodge and burn tools for adding and subtracting light/shadow, and the sponge tool for saturation/desaturation of colour.
P = Pen Tool / Freeform Pen
This command enables you to use the pen tool with traditional point and click style, or the freeform option which is cursor tracking based.
Q = Masking Mode
This command toggles the quick-mask function on or off
R = Blur / Sharpen / Smudge tool
This command activates the blur, sharpen and smudging functions.
S = Clone / Pattern Stamp Tool
This command activates your clone stamp option or a pattern stamp from your pattern options.
T = Type Tool
This command activates your text tool and options.
U = Shape Tool
This command activates the Shape Tool for creating path based shapes.
V = Move Tool
This command activates the Move tool, which allows you to move items on your selected layers.
W = Magic Wand Tool
This command activates your Magic Wand tool which will create selections based on color depth depending on the area you click on.
X = Switch Colors
This command switches your Foreground Color to your Background color and vice-versa.
Y = History Brush / Art History Brush Tool
This command activates the History Brush tool, which allows you to restore portions of the artwork from a previous state (depending on what part of the history you are referencing) and the Art History Brush Tool allows you create painterly effects over photographic images.
Z = Zoom Tool
This activates the magnifying glass or Zoom Tool to zoom into your work depending on the selection you make (one click to incrementally zoom, click and drag to make a selection which will zoom and fill the screen with.
[ (square bracket left) = Decrease Size
This decreases the size of the tool in use.
] (square bracket right) = Increase size
This increases the size of the tool in use.
Arrow Keys = Move in direction 1 px.
These keys will move your selection 1 pixel in the direction of the selected keystroke.
Space Bar = Grab Tool
Holding down this key will activate the hand tool, and allow you to grab anywhere on the screen and pull yourself around as long as the Space Bar is pressed.
Tab = Hide / Show Tools & Palettes
Pressing this key will hide or show all of your tools and palettes.
Backspace = Clear Selection
This command deletes anything within the selection.
Shift + Backspace = Quick Fill
This command allows you to fill your selection from options in the Fill dialog box.
And there you have it – the entire alphabet and some additional shortcuts that are the basic way of accessing tools. Try out a few of them while you’re working until you get the hang of them without referencing the list, and eventually with enough practice you wont even have to look and you’ll do it instinctively. We will try some advanced keyboard commands in the next part of the series.
Until then, practice with a few shortcuts in your toolset until you’re comfortable and expand until you reach a point where the frequently used commands are all committed to memory.